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Executive Directory of Secretaries allows you to target individuals that work in schools, hospitals, corporate settings, government agencies, or legal and medical offices. A secretary, or administrative assistant, is a person whose work consists of maintaining files, operating telephones, typing letters and other clerical functions, confirming meetings, and scheduling appointments. These functions may be entirely carried out to assist one other employee or may be for the benefit of more than one such. In other situations, a secretary is an officer of a society or organization who deals with correspondence, admits new members and organizes official meetings and events.
Secretaries serve as information and communication managers for an office; they plan and schedule meetings and appointments; organize and maintain paper and electronic files; manage projects; conduct research; and disseminate information by using the telephone, mail services, Web sites, and e-mail. They may also handle travel and guest arrangements. Secretaries and administrative assistants use a variety of office equipment, such as fax machines, photocopiers, scanners, and videoconferencing and telephone systems. In addition, secretaries and administrative assistants often use computers to do tasks previously handled by managers and professionals; they create spreadsheets, compose correspondence, manage databases, and create presentations, reports, and documents using desktop publishing software and digital graphics. They may also negotiate with vendors, maintain and examine leased equipment, purchase supplies, manage areas such as stockrooms or corporate libraries, and retrieve data from various sources.
In a number of organizations, secretaries and administrative assistants work in teams to work flexibly and share their expertise. Many secretaries and administrative assistants provide training and orientation for new staff, conduct research on the Internet, and operate and troubleshoot new office technologies. Some secretaries and administrative assistants, such as legal and medical secretaries, perform highly specialized work requiring knowledge of technical terminology and procedures.
High school graduates who have basic office skills may qualify for entry-level secretarial positions. They can acquire these skills in various ways. Training ranges from high school vocational education programs that teach office skills and typing to 1-year and 2-year programs in office administration offered by business and vocational-technical schools, and community colleges. Many temporary placement agencies also provide formal training in computer and office skills. Most medical and legal secretaries must go through specialized training programs that teach them the language of the industry. Virtual assistant training programs are available at many community colleges in transcription, bookkeeping, website design, project management, and computer technology. Secretaries and administrative assistants should be proficient in typing and good at spelling, punctuation, grammar, and oral communication. Employers also look for good customer service and interpersonal skills because secretaries and administrative assistants must be tactful in their dealings with people. Discretion, good judgment, organizational or management ability, initiative, and the ability to work independently are especially important for higher-level administrative positions.
Secretaries purchase binders, calculators, calendars, chairs, desk accessories, desks, dictionaries, envelopes, file folders, hanging folders, highlighters, hole punches, indoor plants, labels, lamps, letter trays, lunch boxes, manila file folders, memo pads, mouse pads, office décor, office furniture, paper, paper clips, pencil holders, pencils, pens, personal organizers, planners, rolodexes, scissors, shipping supplies, staplers, staples, stickers, sticky notes, tape, tape dispensers, waste baskets, and workspace organizers.
Industry Selections:
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AGRICULTURAL PRODUCTION - CROPS
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AGRICULTURAL PRODUCTION - LIVESTOCK AND ANIMAL SPECIALTIES
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AGRICULTURAL SERVICES
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FORESTRY
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FISHING, HUNTING AND TRAPPING
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METAL MINING
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COAL MINING
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OIL AND GAS EXTRACTION
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MINING AND QUARRYING OF NONMETALLIC MINERALS, EXCEPT FUELS
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BUILDING CONSTRUCTION GENERAL CONTRACTORS AND OPERATIVE BUILDERS
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HEAVY CNSTRCTN, EXCEPT BUILDING CONSTRUCTION - CONTRACTORS
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CONSTRUCTION - SPECIAL TRADE CONTRACTORS
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FOOD AND KINDRED PRODUCTS
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TOBACCO PRODUCTS
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TEXTILE MILL PRODUCTS
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APPAREL, FINISHED PRDCTS FROM FABRICS & SIMILAR MATERIALS
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LUMBER AND WOOD PRODUCTS, EXCEPT FURNITURE
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FURNITURE AND FIXTURES
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PAPER AND ALLIED PRODUCTS
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PRINTING, PUBLISHING AND ALLIED INDUSTRIES
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CHEMICALS AND ALLIED PRODUCTS
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PETROLEUM REFINING AND RELATED INDUSTRIES
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RUBBER AND MISCELLANEOUS PLASTIC PRODUCTS
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LEATHER AND LEATHER PRODUCTS
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STONE, CLAY, GLASS, AND CONCRETE PRODUCTS
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PRIMARY METAL INDUSTRIES
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FABRICATED METAL PRDCTS, EXCEPT MACHINERY & TRANSPORT EQPMNT
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INDUSTRIAL AND COMMERCIAL MACHINERY AND COMPUTER EQUIPMENT
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ELECTRONIC, ELCTRCL EQPMNT & CMPNTS, EXCPT COMPUTER EQPMNT
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TRANSPORTATION EQUIPMENT
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MESR/ANLYZ/CNTRL INSTRMNTS; PHOTO/MED/OPT GDS; WATCHS/CLOCKS
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MISCELLANEOUS MANUFACTURING INDUSTRIES
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RAILROAD TRANSPORTATION
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LOCAL, SUBURBAN TRANSIT & INTERURBN HGWY PASSENGER TRANSPORT
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MOTOR FREIGHT TRANSPORTATION
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UNITED STATES POSTAL SERVICE
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WATER TRANSPORTATION
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TRANSPORTATION BY AIR
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PIPELINES, EXCEPT NATURAL GAS
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TRANSPORTATION SERVICES
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COMMUNICATIONS
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ELECTRIC, GAS AND SANITARY SERVICES
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WHOLESALE TRADE - DURABLE GOODS
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WHOLESALE TRADE - NONDURABLE GOODS
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BUILDING MATRIALS, HRDWR, GARDEN SUPPLY & MOBILE HOME DEALRS
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GENERAL MERCHANDISE STORES
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FOOD STORES
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AUTOMOTIVE DEALERS AND GASOLINE SERVICE STATIONS
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APPAREL AND ACCESSORY STORES
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HOME FURNITURE, FURNISHINGS AND EQUIPMENT STORES
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EATING AND DRINKING PLACES
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MISCELLANEOUS RETAIL
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DEPOSITORY INSTITUTIONS
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NONDEPOSITORY CREDIT INSTITUTIONS
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SECURITY & COMMODITY BROKERS, DEALERS, EXCHANGES & SERVICES
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INSURANCE CARRIERS
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INSURANCE AGENTS, BROKERS AND SERVICE
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REAL ESTATE
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HOLDING AND OTHER INVESTMENT OFFICES
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HOTELS, ROOMING HOUSES, CAMPS, AND OTHER LODGING PLACES
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PERSONAL SERVICES
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BUSINESS SERVICES
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AUTOMOTIVE REPAIR, SERVICES AND PARKING
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MISCELLANEOUS REPAIR SERVICES
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MOTION PICTURES
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AMUSEMENT AND RECREATION SERVICES
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HEALTH SERVICES
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LEGAL SERVICES
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EDUCATIONAL SERVICES
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SOCIAL SERVICES
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MUSEUMS, ART GALLERIES AND BOTANICAL AND ZOOLOGICAL GARDENS
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MEMBERSHIP ORGANIZATIONS
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ENGINEERING, ACCOUNTING, RESEARCH, MANAGEMENT & RELATED SVCS
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PRIVATE HOUSEHOLDS
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SERVICES, NOT ELSEWHERE CLASSIFIED
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EXECUTIVE, LEGISLATIVE & GENERAL GOVERNMENT, EXCEPT FINANCE
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JUSTICE, PUBLIC ORDER AND SAFETY
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PUBLIC FINANCE, TAXATION AND MONETARY POLICY
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ADMINISTRATION OF HUMAN RESOURCE PROGRAMS
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ADMINISTRATION OF ENVIRONMENTAL QUALITY AND HOUSING PROGRAMS
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ADMINISTRATION OF ECONOMIC PROGRAMS
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NATIONAL SECURITY AND INTERNATIONAL AFFAIRS
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NONCLASSIFIABLE ESTABLISHMENTS
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